Basic tasks in Project - Be more productive
Choose where you want to search below Search Search the Community. CRS kumar. I was wondering if there are free online courses on it. I have found www. The courses are delivered online with video lectures, quizzes, assignments, dicussions, study materials and finally course completion certifcates.
I hope such an online course existed for MS Project and other office software. Warm regards CRSK. This thread is locked. You can follow the question or vote as helpful, but you cannot reply to this thread. I have the same question Report abuse.
Details required :. Cancel Submit. Rohn MVP. How satisfied are you with this reply? Thanks for your feedback, it helps us improve the site. In reply to Rohn's post on June 12, Thanks for providing a link to training materials. Tracking the progress of a project is as easy as signing into the program.
In fact, a good software program like MS Project can allocate resources, assign tasks, track budgets, and be your right hand as you manage the project from beginning to end.
That said, there are dozens of project management programs on the market today. Choosing the right one can be confusing because you want the best one for your company and your projects.
Microsoft Project is just one of those programs. While you may choose it because it is a familiar name, you should also choose it because it offers the insight and features that are common to all Microsoft products and will offer the aspects you need to complete any project within your company.
Microsoft Project is a project management software program created for businesses and freelance professionals to help better manage individual projects that occur within companies. Although no project management software should be used to replace project management techniques or adequate training of management and staff, MS Project can and will improve the efficiency, organization, and sometimes even the speed of which a project is completed.
Before you can begin to understand project management — or maybe even put this software to work for you — it is important that you comprehend the nature of projects, as well as what is or is not a project. By definition, a project is a temporary endeavor that is completed to create a unique product or service.
You will use MS Project to organize and manage any products that you or your company create. Each project that you undertake will be made up of certain components. This holds true in MS Project The first component your project will have is tasks. Tasks are things that have to be accomplished in order for the project to be complete. Think of it as your to-do list that will get you from point A to point B.
Your tasks can be as detailed or not as you want them to be. A task can be simply researching competition or it can be a phase of your project that contains a summary task as well as subtasks. For example, if you are creating a new software program for your company, your task might be to research similar software.
Subtasks might be researching businesses that have similar software, analyzing their sales, and then looking at their pricing models. In Project , tasks are organized into phases, or stages. In the Gantt chart view of Project , you will be able to see your tasks, as well as an outline of the time it will take to complete those. Since timing is always going to be important to your project, MS Project allows you to set up and view the timing relationships upon tasks.
You can also set dependencies. A dependency will show that one task task A, for example must be completed before Task C can begin. Simply put, project management is defined as the process of managing all the elements of a project to complete it. This includes supplies, labor, financials, etc. It is a fact that project management is becoming increasingly important within companies in order for them to operate successfully and efficiently. The skills that managers and employers are given during training to manage the day-to-day operations of a company are different than the ones they'll need to manage individual projects.
Successfully managing a project requires discipline. It requires that time, scope, and cost are managed in a way that bring about the completion of specific goals or a project itself. This requires planning and organization.
Microsoft Project can help project managers and their staff organize their projects and meet their goals by acting as a virtual assistant that can produce information, charts, and reports to help the project smoothly advance through to completion. There are three things that must be managed during a project.
This will help you better understand what MS Project offers you and help you put the aspects of this software to work for you once we've learned how to use it. The first is cost. Cost is everything and anything that has to do with money related to your project. It includes people, equipment, material, profit, etc. If anything costs or makes your company money in relation to a project, then it is factored into the cost.
Next is time. The time used for the project is a sum of all the time used to complete tasks that lead to the completion of the project. This can include employee time, equipment time, and even time to see profit.
Finally, there is the scope. The scope of your project can also be referred to as the specifications for the project. The specifications or scope define what the final results are supposed to be. Quality is a major part of the scope. That said, if your project is well managed, it delivers exactly what it was supposed to within the given time frame and without spending more money than allocated.
By managing the above three components using MS Project , it can be much easier to achieve. Project can be purchased one of two ways. You can purchase Project through Microsoft for a one-time charge. However, if you do not want to fork out a large sum of money at once, you can also purchase a subscription of Project Pro through Office The subscription requires that you pay a monthly fee; however, you get all the benefits of Project with the subscription-based version.
You can also download a free trial of MS Project if you just want to learn the software, but not purchase it — or if you want to try it before you buy it. You can download a free trial of Project without downloading any of the other Office programs. Simply go to the Microsoft site and locate Project If you haven't already, you will be asked to fill out a profile for Microsoft. You will be asked for basic information, such as your name, address, and phone number.
In addition, you will be asked some questions about your download requirements for Project Because downloading Microsoft Project is not always as simple as it seems, we are going to download the steps you need to follow below.
Fill out the profile information, such as your name, address, etc. Microsoft will as you if you want to download the 32 or 64 bit version of Project Be careful here.
You should select the one that matches any other versions of Office or Office programs that you have on your computer. You should not choose the one that matches your operating system. If you choose the wrong one, Microsoft will instruct you to uninstall other Office programs from your computer during the Project installation process. You do not want to have to do this. If you have Office , 32 bit is the default. Unless you specified 64 bit during your setup and installation of Office, you have 32 bit.
This means you will need to choose 32 bit for Project. Once you've finished your profile information, Microsoft will provide you with a product key to use for your free trial. The page will look like this:.
Make sure you either print this page or write down the product key. Then, select the download language, and click Download to download MS Project Unlike other software programs that you download to your computer that save as a zip file or unpack and install without saving the install files to your computer , Project, as well as the versions of Office that contain Project, will appear on your computer as an image file.
It will look like this:. Chances are, if your computer is running the Windows 8 or 8. Installation will not proceed when you see this message. To mount the image file and install Project, right click on the image file again. This time, instead of selecting Mount from the context menu, select Copy. Now, click elsewhere in the location where you have the image file for us, it is Desktop.
Right click, then click Paste to paste the image file. We've pasted ours side by side in the snapshot below.
Next, right click on the copy of the image file the one on the right in the snapshot above. Select Mount from the context menu. You will see the Project files as well.
The Basics of MS Project
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